Document sharing is an essential part of collaborative business processes. If it is not done properly it could allow hackers to steal sensitive documents.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that remain in process and are distributed to colleagues as part of a collaboration or review process. It is often used in M&A activities, and requires a solution that allows large documents to be exchanged in a highly secure online environment.
The most common method is to utilize cloud-based file sharing software. They permit users to access online files in a controlled way (e.g. printing, copying, and screenshot prevention). It also offers an extensive access control system for shared folders and files. It also can allow advanced security options such as audit trails and encryption.
Peer-to peer document sharing is another alternative. It allows computers to connect directly to transfer files, but without hosting them on central servers. It can provide some advantages in terms of storage requirements being reduced as well as speedy transfer speeds and an easier to customize user experience. It also poses serious security risks that could result in the accidental publication of personal information, malware, viruses, and worms. It is not recommended to be used in environments that are strict with compliance regulations. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share files with outside parties, as well as internally across the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration to ensure that it is in line with organizational governance and best practices for secure sharing of documents.